Please mention the app and version that you're using. To insert your table of contents: 1. Repeatedly click the tab selector to switch through the options … Need more help? Separated by chapter, section, and subsection, this table of contents Word template provides a clear roadmap of your thinking for your readers. it. When you hover over the table of contents, Word shades the entire table. Go to the top left corner of the ruler. In the Table of Contents section, click the Table of Contents option. You might never need most of the switches, but knowing they exist and how to toggle between the field code and its results so you can modify the switches is the key to getting exactly what you need. Add a chapter index to your book or business document with this table of contents template. TechRepublic Premium: The best IT policies, templates, and tools, for today and tomorrow. Add a new table of contents. Combine with \o to combine custom and built-in heading styles. To apply the required Outline Level to only part of a paragraph, you will need to "split" the paragraph by inserting a Style Separator (CTRL+ALT+ENTER) and then apply the required Outline Level to the first part, leaving the Outline Level of the balance of the paragraph as Body Text. © 2021 ZDNET, A RED VENTURES COMPANY. The field identifies what it does, but switches allow you to customize the field's results. Word's table of contents feature is both flexible and complex; it offers a number of options for controlling structure and format. 3. First add captions to your figures, and then use the Insert Table of Figures command on the References tab. The table is the result of that field and its many options, called switches. Word's table of contents feature inserts a field code that generates the table you see. Go to References > Table of Contents. might. 2. Choose a format. 1. This article assumes you know how to insert a field code. By default, Word generates a table of contents using the first three built-in heading styles (Heading 1, Heading 2, and Heading 3). Word does not automatically update the Table of Contents as you type, but if you make changes to your document and need to update the Table, you can do this quickly by selecting/highlighting your Table of Contents, and then going to the "References" tab on the menu and clicking the "Update Table" button next to "Table of Contents". Format your document using heading styles found on the Home tab, e.g., Heading 1, Heading 2, and so on. The headings in MS Word are what make the auto-generated table of contents work. Generates a table of contents using the applied paragraph outline level. Once you learn how to insert a table of contents in Word, you never forget. You guys have no idea how happy that makes me, so let’s cover how to create a table of contents in Word 2016 for Mac. To do that, we go to the References tab and find the Table of Contents menu on the far left: Word 2007-2010. 5 ways tech is helping get the COVID-19 vaccine from the manufacturer to the doctor's office, PS5: Why it's the must-have gaming console of the year, Chef cofounder on CentOS: It's time to open source everything, Lunchboxes, pencil cases and ski boots: The unlikely inspiration behind Raspberry Pi's case designs. ), Right now, you can't see or modify the underlying field's switches. ALL RIGHTS RESERVED. Lists figures, tables, charts, and other items numbered by a SEQ field. If you don't, you might read How to insert a table of contents into a Word document first. Then, you can check out MS Word Table of Contents templates. Fortunately, displaying both header levels is easy to do without resorting to a complete do-over. Select the existing table of contents. If you specify no range, the table of contents contains no page numbers. You'll need to manually type your changes in the table of contents. You can easily customize it to fit your needs—add or delete sections or chapters, add page numbers, even add a bibliography or acknowledgements. If you’d like it to appear on its own page, insert a page break (Ctrl+Enter) before and after inserting the ToC. Turns each entry into a hyperlink to the associated section. Hides tab leaders and page numbers in Web Layout view. You can contact me at susansalesharkins@gmail.com. The Table of Contents was based on the use of Paragraph Outline Levels. Click the References tab in the Ribbon. Select File > Word Options.. On the Display tab, clear the Show all formatting marks check box, and then select OK.. Do the following: Press Alt+F9 to reveal field codes. Press F9 to update the table of contents. With the table of contents selected, press Shift+F9 to display its underlying code, as shown in Figure C. (If you're using an earlier version, you must select the table of contents manually and press Shift+F9.). Click inside to display the icons shown in Figure B. Click the stacked dots to select the entire table. You can list and organize the figures, pictures, or tables in your Word document by creating a table of figures, much like a table of contents. Manually type “Table of Contents” directly above where you’d like to insert the TOC. To do so, you must toggle the table to displays its underlying code instead of its results. Most of them, you'll never use, but it's good to know they're available. In MS Word, open the Styles Window. Our example relies on the built-in Heading 1 and Heading 2 styles. Delivered Mondays and Wednesdays. Microsoft Word can create a table of contents that can be instantly updated to reflect additions and changes in your document. This opens a dropdown menu/gallery that includes two “Automatic Table” options and one “Manual Table” (see Figure 1). Generates a table of contents from styled paragraphs other than the built-in heading styles. (It’s sort of like riding a bike, but without the scraped knees.) Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals. Figure 1. The default is leader dots. Preserves newline characters in table entries. The simple two-page document shown in Figure A begins with a table of contents that displays only the first-level headings, even though the document contains two heading levels. Type out your word document in full, but remember to leave space for the table at the beginning. Understanding Bash: A guide for Linux administrators, Checklist: Managing and troubleshooting iOS devices, Comment and share: Office Q&A: How to modify Word's TOC field to display specific heading levels. Specifies a character used to separate entries and page numbers. Doug Robbins - MVP Office Apps & Services (Word), Microsoft 365 Apps or Office 365 Business. 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